Stock speaks up before it runs out
The agent matches stock against sales pace and shows what needs restocking, with a suggested quantity.
What it does for your company
- Restocking suggestionsMatches stock against sales pace and flags what is running low, with a suggested quantity to reorder.
- Quotes from your suppliersAsks registered suppliers for prices and terms by email or WhatsApp, and records every reply.
- Side-by-side comparisonPuts every quote in one view: price, payment terms, supplier lead time and each supplier's track record.
- Delivery follow-upConfirms the order with the supplier, tracks the expected arrival and lets the team know when something is running late.
- Invoice checked against the orderCompares the supplier's invoice with the purchase order. Any difference in quantity, price or item goes to review.
How it works with your team
The agent handles the repetitive part: watching stock, requesting quotes, chasing replies and checking invoices. Your team keeps what calls for judgment: choosing the supplier, approving the purchase and negotiating when it makes sense.
Every quote, order and check is recorded, so anyone on the team can see what was requested, from whom and why.
Systems and channels
- ERPManagement system (ERP)
- WaWhatsApp
- PlSpreadsheets
- NFElectronic invoice
- DcFiles and documents
Skills
Restocking suggestionsQuote requestsSupplier comparisonDelivery follow-upInvoice checksPurchase history
How the Purchasing Agent works
From low stock to a checked invoice
Illustrative examples, with fictitious companies and people.
Quotes side by side
Each supplier replies in its own way. The agent puts everything in one table, with price, lead time and track record.
The purchase waits for your approval
The agent prepares the order and explains why it suggested that quote. A person on your team closes the purchase.
The delivery, followed up
Once approved, the agent sends the order, confirms the date with the supplier and tracks the arrival.
An invoice that differs goes to review
Quantities, prices and items on the invoice are compared with the purchase order. Anything that does not match is set aside for a person to decide.
The purchasing week in one summary
On Monday, the team gets what needs restocking, the open quotes and any late deliveries.
You stay in control
Clear limits, agreed in advance
Before it starts, you decide what the agent does, what it asks and what always stays with your team. You can change this at any moment.
Talk about this agentDoes within your rules
- Suggest restocking based on stock and sales pace
- Request quotes from registered suppliers and chase replies
- Check the supplier's invoice against the purchase order
Lets you know and asks first
- Purchase ready for approval, with the quotes compared
- Supplier running late or changing prices
- Invoice that differs from the order
Never does
- Close a purchase without your approval
- Change a supplier's bank details
- Accept a substitute product without asking first
Frequently asked questions
Common questions
Does the agent close purchases without my approval?
No. It suggests restocking, requests the quotes and prepares the comparison. A purchase is only closed after a person on your team approves it.
Does it negotiate with suppliers?
It requests quotes and chases replies within the rules you set. Negotiating special terms stays with your team, and the agent lets you know when a conversation is worth having.
Does it work with the system I already use?
Usually, yes. The diagnosis shows how to connect the agent to your stock, purchase orders and invoices. When a connection is missing, ZDZCloud builds it.
What if a supplier asks to change their bank details?
The agent does not change suppliers' bank details. Any change request goes to a person on your team, who confirms it directly with the supplier.
Services
The technology that comes with this agent
Your company has challenges. Let's talk about them.
Talk to ZDZCloud on WhatsApp: +55 11 97689-4645